Social Media Policies

Social Media Policies

Home Services Social Media Policies

Social Media & Risk To Employers

Beyondhr People
Social media can bring significant benefits to the Company, particularly for building relationships with current and potential clients, customers and/or suppliers.  However, it is important that employees who use social media within the Company do so in a way that enhances the company’s prospects.

There are many risks to the use of social media within a company, which can include:

1) a  misjudged status update or inappropriate tweet, which can generate complaints or damage a company’s reputation.  This can be caused either whilst using social media at work using office equipment or in an employees spare time on their own equipment at home.  With the old distinction of work and home breaking down, an employer can take disciplinary action if it impacts upon the company  regardless of whether it was posted at home or work, or on the employees own equipment or the employers.

2) An obvious risk to employers is employees wasting time through accessing social media regularly during working hours.  By taking a minute to scroll through posts, it is easy to lose tract of time and before you know it, 5 – 10 minutes have passed.  Multiply these minutes with the number of employees in the company and the amount of working time lost can be substantial.

3) A breach of confidentiality could arise and is potentially very dangerous for a company.  This includes any disclose of trade secrets, information relating to clients or the disclosure of any information that could result in a claim of breach of confidence.  A breach of confidentiality could occur out of malice by a disgruntled employee, or it may be unintentional, for example, by an employee celebrating an achievement in work of signing up a new client.

4)  Another threat is from employees defaming others using the employer’s social media platforms.  Employees speaking their own mind on social media through blogging and tweeting.  Being sat in front of a computer can encourage bravery and result in strong opinions being expressed  through controversial comments.  There is a high risk of these comments getting re-tweeted or copied very quickly and spreading widely, especially if it involves a well-known person or organisation.

5) Employers need to carefully consider the pros and cons of “associating” with their employees online.  On the one hand doing so helps to foster a community spirit, on the other they may discover more than they might wish to, as might other employees.  Employers not only have a liability to employees, but also to prospective employees and should be discouraged from viewing social medial platforms during the recruitment process to avoid the possibility of a claim relating to candidates ‘protected characteristics.

To remove the risks associated with social media, employers should educate their employees and be clear in setting out what is appropriate behaviour and what would constitute unacceptable use, through a well drafted social media policy.

Send us a message

Please fill out your details below and a member of our team will get in touch with you.

Don't just take our word for it

We first began to use the services of BeyondHR as a result of a TUPE situation which we encountered during 2011 and since then, we have continued to retain their Human Resource and Health & Safety Management Service. The vast experience and hands on approach from BeyondHR has helped us to deal with a number of challenging issues over the years. The team at BeyondHR are not only a friendly bunch but they have always been willing to go the extra mile in order to achieve the correct result for our business.
Tony Kirkpatrick
, Director
| River Ridge Recycling
River Ridge Recycling
EB Gas engaged the services of BeyondHR over a decade ago and have found the work of the experienced and knowledgeable team to be an invaluable resource. We continue to rely on their practical and hands-on support in relation to a wide variety of HR issues, tailored, where necessary to suit our business and our specific policies. The service gives us the confidence that we are dealing with our employees in a fair manner whilst also protecting ourselves from the plethora of problems that could potentially arise from the mismanagement of difficult HR situations. I would recommend the service to
Kevin Byrne
, Owner
| EB Gas Services
EB Gas Services
BeyondHR have been our retained HR Advisors for our Stores and Distribution Centre in Northern Ireland since 1999. Helen, Neil and the rest of the team offer an extremely professional service to their clients and are always on hand to answer a wide range of queries in a timely manner whilst always taking our business needs into consideration. The service that we have received from BeyondHR has been second to none and I would have no hesitation in recommending their services to other Employers.
Enda Keenan
, Group HR Manager
| Heatons
Youth Link has received human resource management support from BeyondHR since April 2011. The service provided has included development of Employee Handbook, advice and support regarding recruitment and other HR issues arising. This has proved invaluable to the organisation.
Paddy White
, Director
| YouthLink
Having been a client of BeyondHR since 2000, I very much value the professionalism and dedication shown by all their team members. With the expert and practical assistance we have managed our human resources efficiently within the very recent difficult economic times, through dramatic contraction to now exponential growth. As a business owner faced with a raft of complex H.R. legislation, BeyondHR has given me confidence in dealing with such matters through the provision of legal and workable solutions, and as such, this has allowed me to focus on other important aspects of our business.
Peter Doherty
, Managing Director
| Garage Door Systems
Garage Door Systems
BeyondHR provided calm, professional and reassuring advice to help our organisation work through complicated issues. I would recommend them most highly to anyone. They go above and beyond.
Dr Kirsten Kearney
| ESC Films
ESC Films
We engaged BeyondHR from the inception of Bellrock Technology in 2012. As a new CEO I wanted to ensure that we started taking on employees in a professional way as well as correctly managing our employment relationships. BeyondHR provided us with employment documentation that is legally compliant as well as being tailored to our needs and I have peace of mind knowing that I can call upon the BeyondHR team whenever I need practical hands-on HR support. I would recommend BeyondHR to any startup or SME – it is definitely money well spent.
Adam Brown
| Bellrock Technology
Bellrock Technology